Do you at times, start your day feeling positive and invigorated about things you want to accomplish, though when the day ends you feel defeated because you haven’t managed to do as much as you wanted to? I know most of you feel me on this – we all have so much we want to achieve but just not enough time to do it all.
Confidence takes the backseat every time this happens, I’m sure you understand what I mean by this. Organizing yourself is the first step towards becoming more confident. If it works use a diary, or a phone, or whatever you need to make the notes needed, but get organised fast!
How often have you heard somebody state they are good at “multitasking?” You may have even noticed this being listed as a wanted skill in many job postings. Despite the fact that multitasking may seem to allow for higher productivity and capability, the reality is that this approach to work doesn’t let you become fully ingrained in any of the tasks you may be attempting to do at once.
Whether you’re a business owner, work-at-home-mom, stay-at-home-father, or an employee, being busy means having a plateful of goals on your todo list. What we don’t have is enough hours in the day.
Here’s where timeboxing helps!
Timeboxing is an easy time-management technique that big software houses and consulting firms use to supervise their projects. Timeboxing also increases your awareness of time, it pushes you to practice your estimations of required duration, and over time it develops your judgement to a honed edge. Ultimately, timeboxing entitles you to inevitably think about the value you are adding, eventually gauging your risks and scoping out the edge you might have. It is the process of organising your time so as to manage all your tasks efficiently.
Let’s assume you have a section of four hours in a day that you can use to get things accomplished. Maybe your kids are at school, or it’s the time you have in the evening. Now let’s assume you have four tasks that you’re working on. You’re going to divide your four hours into parts of time allocated to each task.
- Set a timer on your phone or in your browser for one hour and start working on project #1.
- As the timer goes off you’re going to stop immediately. STOP! Even if you haven’t completed.
- You’re going to take a minute to jot down quick notes on where you are with your task and what you need to do next.
- Then you reset your timer and start to work on project #2.
While the timeboxing technique might not help everyone finish each of their tasks, but it definitely helps one make progress. It also adds greatly to the individual’s understanding on how they can manage certain tasks in more efficient a fashion. This efficiency encourages you to take up work more often and more regularly. It sets off a process of baby steps that finally culminates into the achievement of the final goal. Timeboxing is essentially creating little boxes of time that help you focus only on the work at hand instead of getting distracted with pointless trifles.
If you believe you have too much to do and not so much time to finish it all, you might get procrastination paralysis! However, as you’re quite literally ‘on the clock’, timeboxing can positively make you more productive on the task at hand because it actually tricks your brain into focusing!