If we are a little more deliberate in how we manage our time then we can improve our productivity levels in matter of days. Below are 5 simple habits that you can form that will need less than 5 minutes each day and will increase your productivity multiple folds.

1. Take a Power Walk

Research has shown that sitting at one place for long lowers the blood circulation and reduces the productivity. Taking short power walks on the office floor will help the blood flow and add to your productivity. Probably the simplest way to make sure that you don’t forget to do this is by setting up a timer that goes off every 60 minutes, reminding you to walk.

“Don’t worry about breaks every 20 minutes ruining your focus on a task. Contrary to what I might have guessed, taking regular breaks from mental tasks actually improves your creativity and productivity. Skipping breaks, on the other hand, leads to stress and fatigue.” –Tom Rath

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2. Fill a Bottle of Water

Drinking enough water at regular intervals throughout the day keeps you hydrated and on top of your game. It keeps off headaches and tiredness. However most of us just simply forget to drink enough water. You can fill a 1 liter bottle of water and keep it at your desk in the morning. Chances are that if you have water in front of you, you will at least drink it more often. If you want to remember to fill the bottle then club it with some morning routine. For example: Every time you switch on the computer at your desk, go fill a bottle of water.

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3. Make a To-Do List

Making a to-do list will help you organize your activities, priorities them and even delegate them in more efficiently. It even gives you a sense of accomplishment as you check the tasks one by one when they are finished. It is advisable that you creating a to-do list should be your first task after reaching to work. A simple way to create an effective to-do list is to just list the top 3 things that you will achieve that day.

“I have always lived my life by making lists: lists of people to call, lists of ideas, lists of companies to set up, lists of people who can make things happen. Each day I work through these lists, and that sequence of calls moves me forward.” –Richard Branson

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4. The Two Minute Rule

So here is the rule: If you see a task or action that can be done in two minutes or less then do it immediately. The intent is that doing a task which takes so little time as two minutes saves you from the unnecessary stress of postponing it for some other time.

5. Organize the Files on Your Computer

If the documents in your computer are not stored in a proper structure that enables you to find them within seconds then you are losing out on the easiest way to boost your productivity by at least 4 to 7%. Organizing files takes less than 2 to 3 minutes each day and all you need to do to be a zen in this is to create a master structure of folders according to your need and then store files accordingly. Below are two examples:

Folder structure for work:

  • C:\Work\Project1
  • C:\Work\Project1\ Project_plan
  • C:\Work\Project1\ Code
  • C:\Work\Project1\Reviews
  • C:\Work\Project1\ideas
  • C:\Work\Project2\
  • C:\Work\ToDoLists

Folder structure for personal stuff:

  • C:\Personal\Bills
  • C:\Personal\Finances
  • C:\Personal\Recipies
  • C:\Personal\Photos

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